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Why POS?


  • Integrate sale, ordering, delivery, payment

  • Track buying patterns

  • Speed up sale process

  • Analyse performance of vendors, items & categories

  • Track sale of goods for buying decisions & stock control

  • Use membership system to encourage repeat sale

  • Apply various types of discounts easily

  • Consolidate sale & inventory data from multiple outlets

  • Know stock, sale and cost for any period quickly

  • Add/edit stock and issue POs & DOs with ease

  • ... and much more !
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POSI is a point of sale software, otherwise known as retail management system.

POSI is designed both as a standalone system for small retail outlets and as a networked system for larger outlets like departmental stores.

This software comes with a MsAccess database that is used to input and output inventory, sale, vendor and other data. As this database can run on any PC, a single shop can use this software as a turnkey solution.

For a larger store with multiple pos terminals, they can share a single database - be it MsAccess or MsSQL database - using a cabled or wireless LAN (local area network).
 
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This networking feature can potentially be further extended by having the central database kept at a remote location such as a regional head office and accessed by retail terminals via VPN (virtual private network) or Internet.

A variation of this is for each shop to use its own local database. At the same time, the remote head office through VPN can still access the shops' databases, thus allowing the head office to know in realtime the performance of each and every shop. This arrangement eliminates the risk of a systemic failure due to a breakdown of the head office's server or the Internet connection.

However we have implemented a synchronization functionality that ensures that in the event of drop connection - for remote networking with a central database at HQ - sale can still be processed and subsequently the HQ database can be updated. All these are automated requiring no intervention on the part of the staff.


POSI suitable for Retail, Wholesale & General Invoicing

During sale, POSI can issue not only mini receipts but also A4/A5-size receipts that may be required by certain types of business.

POSI further has a "Delivery Order" module. This is the capability to issue A4-sized D.O./invoice with outstanding amount to be settled later. 

This feature can be used  for delivery-based businesses like gardening products, furniture or for a "layaway" sale - whereby a receipt with deposit made for reservation of certain items can be issued to the customer with the balance to be paid upon delivery/collection of the goods. 

Similarly distribution/wholesale businesses can use such a feature in POSI to generate D.O./invoices on credit or C.O.D. terms.

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Very briefly, these are the core modules in POSI and their functionality:


Point of Sale module is uncluttered yet loaded with many useful background and foreground functions: Promotional discount, quantity discount, extra & adhoc discounts, GST and GST absorption, rounding adjustment, deduct item, manual entry, refund, split payment, just to name some.

Inventory module is feature-rich yet easy to use. For example you can easily modify information therein - whether in terms of price, discounts, quantity, so forth - by overwriting the information in a particular editable cell. Its easy sorting, paging and search functions also make management of your inventory a breeze.

Add Stock module eases data entry. For instance entering a barcode that already exists in the inventory calls up its existing information and thus saves you from having to manually key in those information again.

Report module analyses sales against vendors' supplies, margins and discounts within a specified period. It can also make comparative analysis between sales vs inventory for specified periods, based on vendors, barcodes, descriptions and departments. It reports stock balance. Easily generate these reports in html format for easy reading.

Staff Performance comes under the Report module. It reports on the breakdown in sales made by individual staff members (cashiers) for a specified period. This is useful in working out the commission for sale staff.

Membership module enables discount (preset in Main window) for members during sale.  You can also call up reports of the total purchases and items purchased by members for a specified period.




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